Library Open Workflows
Library Open Workflows (LibOW) is Ex Libris’ workflow automation platform for Alma libraries. It is based on the workflow automation tool n8n, and has been adapted by Ex Libris to work securely within the Alma environment.
At WRLC, LibOW is managed by WRLC HQ and is used to create automated processes that handle routine tasks — such as moving data between systems, generating reports, sending notifications, or updating records — without complex custom programming. Workflows may run across the entire Network Zone or be limited to a specific institution, depending on the need.
LibOW is intended to reduce repetitive manual work and support consortium-wide operations through shared, reusable solutions. Member libraries are encouraged to propose use cases for consideration by WRLC HQ. These workflows are documented openly, and designed to be transparent about what they do and what systems they affect.
This section of the wiki serves as the central hub for LibOW at WRLC, explaining how the platform is used and documenting active workflows.
How to Share a Use Case with WRLC HQ
Overview WRLC welcomes ideas from the community about Alma workflows and integrations that could...
Workflow Catalog
This chapter provides a comprehensive catalog of automated workflows and cloud applications built...
Delete NZ Bib Set
Form accepts an NZ Set ID, displays a deletion review screen with record count, and submits Alma’...
“Identify CZ records wo inventory, not used by Network” job
Runs biweekly to identify the set created by the Alma NZ job “Identify records that are not used ...
“Identify non-CZ e-book wo inventory, not used by Network” Job
Runs biweekly to identify the set created by the Alma NZ job “Identify records that are not used ...
OCLC Job Reports
Gathers job report statistics from Network Zone import profiles (specifically OCLC Overlay import...
OCLC Multi Match List Page
Automatically generates a daily Excel report of all OCLC multi-match bibliographic records fr...
SCF - Update Internal Note 1
A form is used to input and update the Internal Note 1 field in both the Shared Collections Facil...
SCF - Update Internal Note 3
A form is used to input and update the Internal Note 3 field in the Shared Collections Facility (...
SCF - Update Item Call Number
A form is used to input and update the Item Call Number field in both the Shared Collections Faci...
Subworkflow – Remove WRLC Retention
This subworkflow removes WRLC retention commitments from a specified item by clearing retention-r...
Subworkflow – Add WRLC Retention
This subworkflow applies a WRLC retention commitment to a specified item by setting the retention...
Trinity Students/Faculty update purge dates
Creates a set of non-expired patron accounts for Trinity University faculty and students in the S...
WRLC Retention
Processes a user-uploaded CSV of barcodes to bulk add or remove WRLC retention commitments across...
CU Law: New Borrowing Request Notification
Notifies CU Law staff when an ILL request is submitted via Primo. At a glance Status: Activ...