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Barcode prefixes for each institution
31194: American 35063: American University Washington College of Law 30530: Catholic 35127: Catholic Law 32884: Gallaudet 32777: George Mason 39020: Georgetown 30770: Georgetown Law 32882: George Washington 37010: George Washington University Himmelfa...
Clear loan status for processed items that were never scanned in
When items from Voyager were migrated to SCF IZ in 2018 and items found eventually then added, this caused Alma to assign the loan status to the items even though items were already in the SCF. Also, after new items get processed in Alma and people who does t...
Updating volume & year info for Himmelfarb volumes in SCF IZ
You will need to have both SCF and HI IZs open at the same time and you will be entering the data in SCF IZ. Himmefarb barcodes start with P. Look for items in SCF IZ that are missing the description. You can see that the second item is missing the descr...
Coordinated Collections Committee (CCC) Shared Cost Formula Philosophy
CCC Shared Cost Formula Philosophy Trying to be fair to both small and large institutions alike, our shared cost formula considers both potential users and actual usage. Pay-to-Play (potential users) Every institution should pay something for the privilege...
National Geographic Society AFN Requests
National Geographic Society AFN Requests We get requests from National Geographic Society in Alma. They can be processed the same way as AFN books (i.e. get slips, pull books, scan in books). An email to Runners is necessary to let them know that Pinto, t...
Standard Opening Hours
Impact on Due Dates A library's Standard Opening Hours along with other events in their calendar can affect item due dates and renewal dates. It is good practice to review the Standard Opening Hours each semester when you may be adding specific events, exce...
Bibliographic Record Deletion - Related Records
Alma allows the ability to prevent the deletion of related records in the Network Zone. In the Bibliographic Record Deletion - Related Records page of Alma Configuration (which can be found under Configuration > Resources > Collection Retention), you can speci...
WRLC Forklift Daily Checklist
Forms are located at WRLC COMMON - Documents\SCF Forms and Route Slips\Forklift Checklists
Athenizing Libguides: Workflow for Methodically “Athenizing” your Libguide links
Workflow for methodically “Athenizing” your libguide links: Log in to Libguides Go to the asset list (Content -> Assets from the menu): Filter the assets: Type “proxy” into the URL field. Select your name in the “Owner” dro...
Check in archival materials (To be performed by the Shared Collections Supervisor only)
For returning Georgetown Special Collections archival materials, we will need to check them in so the status could be cleared in both SCF and owning IZs. And the "SCF Floor" message will be added to Internal Note 3 in SCF IZ. Then after the materials have be...
Clear SCF Floor from Internal Note 3 for return archival materials (To be performed by the Shared Collections Supervisor only)
After the archival materials have been reshelved, the Internal Note 3 field will need to be cleared. Go to C:\Users\yourlastname\WRLC\WRLC COMMON - Documents\1_Storage Refiles\Alma\Boxes and Clamshells Find the file of the person that did the reshelving of t...
Issues with checking in return books (to be performed by the Shared Collections Supervisor only)
When SCF staff checks in books, sometimes they will encounter items that will show patron's name or something else after scanning the item barcode. Go to the owning IZ to check on the item record. All items must have the status of "Item in place" and process...
New books not in SCF IZ (To be performed by the Shared Collections Supervisor only)
We have a project where we check for items that are missing a tray location from item call number and internal note 1. After making sure that they are not here, the bib records will get deleted. Sometimes we get new books and they did have a bib record in SC...
Reporting an Issue
If you cannot find the answer to your Alma or Primo question/issue, in the provided ExLibris Knowledge Center, the ExLibris Support Portal is available. Learn more about how to submit a case in the Support Portal User Guide: If you have an account, please l...
Reporting an Issue
To contact the WRLC regarding an issue with one of our services, please use the WRLC Service Desk Service Desk requests can be submitted: Via email to ServiceDesk@wrlc.org Using the website found at https://servicedesk.wrlc.org By phone at 301-390-20...
Ex Libris Idea Exchange FAQ
Ex Libris Idea Exchange FAQs Q: Can anyone submit an idea? A: Yes! The Ex Libris Idea Exchange website is completely open, enabling anyone to submit and review ideas. We strongly believe in openness and transparency and apply these principles in all areas ...
Ex Libris Idea Exchange Guidelines
Ex Libris Idea Exchange Guidelines Keep these tips in mind when submitting an idea: ● Start by searching your product forum for the feature that you’d like to suggest. A search will help you avoid wasting time on writing up an idea that has already been ...
The NERS Process
The NERS Process: The User Group conducts round one voting for enhancement requests. The WRLC's Alma/Primo Advisory Committee (APAC) coordinates the voting, on behalf of the partnering institutions and has 100 votes that can be cast toward enhancements. T...