Skip to main content

Metadata Infrastructure in the SCF IZ

Every item that resides in the WRLC's Shared Collections Facility (SCF) has two records in our Network Zone; a copy that resides in the owning Institution's IZ, and a second copy that resides in the SCF IZ. The second SCF copy is primarily used for shelf and workflow control at the SCF. Because of this, the SCF copy is suppressed from discovery in the patron-facing catalog (Primo). The record that patrons view in Primo is the record in the owning Institution's IZ.

When a patron requests an item located at the SCF, the request is attached to the owning institution's copy of the item record (the unsuppressed record). Then the SCF publishing app automatically transfers that request to the SCF copy of the item record (the suppressed record).  

Bibliographic Records

If the owning Institution's item record is attached to a Network Zone bibliographic record, the SCF copy of the item record will also be attached to the same NZ bib record. The SCF holding and item records are suppressed from discovery in Primo.

infra-1.PNGinfra-1.PNG

If the owning Institution's item record is NOT attached to a Network Zone bibliographic record (if it is attached to an IZ-only record), then the SCF copy of the item record will be attached to a suppressed copy of the IZ-only bibliographic record. 

infra-3.PNGinfra-3.PNG

The SCF copy of the bib record will have the MMS Id of the owning Institution's record in the 035 field; the inclusion of the MMS Id allows for requests of non-NZ linked items to occur.

infra-2.PNGinfra-2.PNG

Any updates made to the owning Institution's bib record will NOT be transferred to the SCF copy of the bib record.

If an SCF item is moved to a different bib record, please open a WRLC Service Desk ticket (servicedesk@wrlc.org) so that the SCF copy can be updated. Without this necessary step, requests for this item may fail. For more policies like this, see the Updating SCF items (barcodes, bibliographic records, etc.) page.

Holding Records

All SCF holding record copies are suppressed from Discovery.

Any updates made to the owning Institution's holding record will NOT be transferred to the SCF copy of the holding record.

Item Records

The SCF copy of the item record has a few key differences from the original owning Institution item record.

The barcode will have an 'X' appended to the end. In addition, a provenance code is added to keep track of which Institution owns the item.

infra-4.PNGinfra-4.PNG

Unlike the bib and holding records, updates made in the following fields to the owning Institution's copy of the item record will be transferred to the SCF copy:

  • Material type
  • Description
  • Enumeration A
  • Enumeration B
  • Enumeration C
  • Enumeration D
  • Chronology I
  • Chronology J
  • Chronology K

If the barcode of an SCF item is changed, please open a WRLC Service Desk ticket (servicedesk@wrlc.org) so that the SCF copy can be updated. For more policies like this, see the Updating SCF items (barcodes, bibliographic records, etc.) page.

Item Locations

The permanent or temporary WRLC location in the owning Institution IZ is transferred to the SCF IZ as a permanent location.

If the item location in the owning IZ has one of the following location codes, the item in the SCF IZ will have the exact same location.

  auba brl box da per da pernc dcpl box gal arch gtda gtlaw gtmed gtwn gtwn box gw cq gw nea gw nsas mu arch muocsk av ocskp ocsmr ocssc ocst SCF_Hold udc jazz wral wr aumc wr aumr wrlc wrlc almon wrlc alper wrlc cgrc wrlc cunc wrlccunc wrlc danc wrlc dism wrlc disp wrlc gtdp wrlc gtkib wrlc gtkip wrlc gtmo wrlc gtnc wrlc gtsp wrlc gtspe wrlc gtthe wrlc gtv wrlc gtvcdis wrlc hida wrlc himm wrlc micro wrlcscfrsnatg wrlc sgrc wrlc_shrd wrlc shrm wrlc shrp wrlc snsa wrlc stnc wrlcstndup wrlcstnret wrlcstodup wrlc stor wrlcstoret wrlcstrret wrlc stru wrlc_stru wrlc wood wrlc woodc

Any SCF location in the owning IZ that is NOT listed above will be given the default location of wrlc stor in the SCF IZ.

Primo VE

Although there are two record copies for each item, the patron only sees one item in Primo because all SCF records are suppressed. 

For example, this bib record has both American University and SCF holdings attached.

infra-1.PNGinfra-1.PNG

In Primo, only the American University holdings are visible to the patron.

infra-5.PNGinfra-5.PNG

Back to top