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Local Authority Headings Workflows

The following are the workflows used by the WRLC Consortial Network Zone Manager to oversee, edit, and update the local authority records in the WRLC Network Zone environment.

Replacement Headings

    • CreateLook localup authority record. Save as a Local LCSHthe authority record in the NZAlma Community Zone.

    Open the CZ record, then chose the Copy option to copy the record into the Network Zone.

    Search for the newly copied authority record in the NZ.

    Open the record in the Metadata Editor, and make the following changes :

      Delete the existing 040 field. Replace it with the 040 field below 
      $$a CAO $$f WRLC local LCSH
          Update the 15X field with the new term Remove any 45X fields with $$w nne and $a [previous term], then add the previous term to a 45X field
          Remove all 6XX fields that mention old term Add the following two 667 fields 
          $$a Local WRLC heading approved by the WRLC Metadata Committee on [insert date of approval]. The Library of Congress subject heading "[insert old heading]" is changed to "[insert new heading]" by the daily Preferred Term Correction job. For more information, see the "Local WRLC Subject Headings" section of the Network Zone Bibliographic Record Policies document.
          $$a At the time this local authority record was added "[insert old heading]" was the authorized Library of Congress Subject Heading.
            Update 78X fields with new term if necessary Delete 035 field with prefix (doLIBRARY_OF_CONGRESS)

            Then Save the record. Do not import records, the headings will not link to an imported authority record unless that authority record is opened and saved in the Metadata Editor).Editor.

            Follow instructions for CZ records (see appropriate section below)

            Follow instructions for changing incorrect URIs for local flipped headings (see appropriate section below).

            Supplemental Headings

            1. Create local authority record. Save as a Local WRLC authority record in the NZ

            2. Add normalization rules to the WRLC transform 650 to 650 subf 2 local subf 5 CAO normalization rule

            3. Create set of NZ records containing original LCSH

            4. Run normalization rule on the set

            5. After 24 hours, check the results of the set to make sure the local headings are linked to their local authority records.

            6. Follow instructions for CZ records (see appropriate section below).

            Community Zone Local Headings

            1. Write normalization rule with title “WRLC CZ [New Heading] Local LCSH”

            2. Create a logical set of all CZ records with the original LCSH

            3. Run the normalization rule on the set. Save this as a recurring job (to run every 2 months on the 15th)

            4. Consortial NZ Manager will review results of scheduled jobs every 2 months 

            Documentation

            WRLC Local Subject Headings tracking spreadsheet : Replacement and Supplemental Heading Tracking

            Testing document : Local Authority Records

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