Damaged SCF Items — Handling & Workflows

Scope. This guide covers SCF items that are (A) damaged but still usable, and (B) damaged beyond use and headed for discard/withdrawal. 

 Quick decision 

 

 

 Usable? Pages intact enough to fulfill requests or digitize → Follow A. 

 

 

 Unusable? Missing critical content, severe mold/water, unsafe to handle → Follow B. 

 

 

 

 A. Mark items that can still circulate and/or be digitized 

 

 

 Find the item 

 

 

 

 

 

 

 In Alma, set the search scope to Physical items and search by Barcode (preferred) or other identifier. 

 

 

 

 

 

 

 

 

 

 Open the item record and click Edit . 

 

 

 

 

 

 

 

 Add the on-scan warning 

 

 

 

 

 

 

 Go to the Notes tab. 

 

 

 

 

 

 

 

 

 

 In Fulfillment note , enter one of the following: 

 

 

 DAMAGED 

 

 

 DAMAGED – <specific issue> 

 

 

 

 

 Examples 

 

 

 DAMAGED – missing pages 9–24 

 

 

 DAMAGED – water damage 

 

 

 DAMAGED – missing back cover 

 

 

 

 

 If there’s already text in the Fulfillment note, append : ; DAMAGED (or ; DAMAGED – <detail> ). 

 

 

 Example: Stay at SCF; DAMAGED – spine split 

 

 

 

 

 

 

 

 

 Save 

 

 

 

 

 

 

 Click Save (top-right). 

 

 

 

 

 

 

 What staff will see 

 

 

 

 

 

 

 When the item is scanned in Alma, a pop-up displays the Fulfillment note. 

 

 

 

 

 

 

 

 

 

 The note also prints on the Pull Slip (lower-left corner). 

 

 

 

 

 

 

 

 B. Mark items to be discarded (withdrawal workflow) 

 UNDER CONSTRUCTION