# Damaged SCF Items — Handling & Workflows

**Scope.** This guide covers SCF items that are (A) damaged but still usable, and (B) damaged beyond use and headed for discard/withdrawal.

## Quick decision

- **Usable?** Pages intact enough to fulfill requests or digitize → **Follow A.**
- **Unusable?** Missing critical content, severe mold/water, unsafe to handle → **Follow B.**

---

## A. Mark items that can still circulate and/or be digitized

1. **Find the item**

- - In Alma, set the search scope to **Physical items** and search by **Barcode** (preferred) or other identifier.

[![scf-damaged-1.PNG](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scaled-1680-/scf-damaged-1.PNG)](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scf-damaged-1.PNG)

- - Open the item record and click **Edit**.

![scf-damaged-2.PNG](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scaled-1680-/scf-damaged-2.PNG)

2. **Add the on-scan warning**

- - Go to the **Notes** tab.

[![scf-damaged-3.PNG](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scaled-1680-/scf-damaged-3.PNG)](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scf-damaged-3.PNG)

- - In **Fulfillment note**, enter one of the following:
        
        
        - `DAMAGED`
        - `DAMAGED – <specific issue>`
    - **Examples**
        
        
        - `DAMAGED – missing pages 9–24`
        - `DAMAGED – water damage`
        - `DAMAGED – missing back cover`
    - If there’s already text in the Fulfillment note, **append**: `; DAMAGED` (or `; DAMAGED – <detail>`).
        
        
        - Example: `Stay at SCF; DAMAGED – spine split`[![scf-damaged-4.PNG](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scaled-1680-/scf-damaged-4.PNG)](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scf-damaged-4.PNG)

3. **Save**

- - Click **Save** (top-right).

4. **What staff will see**

- - When the item is scanned in Alma, a **pop-up** displays the Fulfillment note.

[![scf-damaged-5.PNG](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scaled-1680-/scf-damaged-5.PNG)](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scf-damaged-5.PNG)

- - The note also prints on the **Pull Slip** (lower-left corner).

[![scf-damaged-6.PNG](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scaled-1680-/scf-damaged-6.PNG)](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2025-09/scf-damaged-6.PNG)

---

## B. Mark items to be discarded (withdrawal workflow)

UNDER CONSTRUCTION