Create & Scan in new AU volumes in AU IZ

-Unpack the volumes; save the tissues and envelope with rubber bands in it then put them together in a box.  They will need to be sent back to AU 

 -Put a barcode (“American University Library”) on the back page of each volume at the bottom 

 -Login in AU IZ with the WRLCadmin username 

 -Get the ISSN from the volume and write it down on the bottom right of the slip that came with the volume then enter the ISSN in Alma: 

 

 

 -If ISSN is not found, type the journal title: 

 

 

 -Find the appropriate record then click on “Holdings” 

 -Find the holdings that says “Shared Collections Facility-General” location and click on “View Items” in the box on the right 

 -Click on “Add Item” 

 -Fields to fill 

 

 Material type: Issue 

 Item policy: Periodical 

 Barcode: Scan item barcode (be sure it has NO “X” at the end) 

 

 

 Search by item barcode then go to the “ENUM/CHRON” tab to fill out more fields: 

 

 Enumeration A: enter volume number without “v.” 

 Enumeration B: enter number without "n", "no.", etc. 

 Enumeration C: enter the issue # 

 Enumeration D: enter a message such as supplement, index, incomplete, page #, etc. 

 Chronology I: enter the year 

 Chronology J: enter the month 

 Chronology K: enter the day 

 

 -Click on “Save” then double check the description field 

 -When finished creating items, scan them in to place the items in transit so they can be added to the SCF IZ the next day. 

 Guide: 

 Item Record Description Policies, Templates and Examples 

 Enumeration A: volume, band, tome number (do not type ‘v.’) 

 Enumeration B: number, heft (on the spine it would show as ‘no.’, ‘nos’, etc.; do not type letters) 

 Enumeration C: issue number  

 Enumeration D: supplement, index, incomplete, page # or other message 

 Chronology I: year 

 Chronology J: month or season 

 Chronology K: day