# Create & Scan in new AU volumes in AU IZ
-Unpack the volumes; save the tissues and envelope with rubber bands in it then put them together in a box. They will need to be sent back to AU
-Put a barcode (“American University Library”) on the back page of each volume at the bottom
-Login in AU IZ with the WRLCadmin username
-Get the ISSN from the volume and write it down on the bottom right of the slip that came with the volume then enter the ISSN in Alma:
[](https://alma-documentation-bookstack.azurewebsites.net/uploads/images/gallery/2024-03/CQYimage.png)
-If ISSN is not found, type the journal title:
-Find the appropriate record then click on “Holdings”
-Find the holdings that says “Shared Collections Facility-General” location and click on “View Items” in the box on the right
-Click on “Add Item”
-Fields to fill
- Material type: Issue
- Item policy: Periodical
- Barcode: Scan item barcode (be sure it has NO “X” at the end)
Search by item barcode then go to the “ENUM/CHRON” tab to fill out more fields:
- Enumeration A: enter volume number without “v.”
- Enumeration B: enter number without "n", "no.", etc.
- Enumeration C: enter the issue #
- Enumeration D: enter a message such as supplement, index, incomplete, page #, etc.
- Chronology I: enter the year
- Chronology J: enter the month
- Chronology K: enter the day
-Click on “Save” then double check the description field
-When finished creating items, scan them in to place the items in transit so they can be added to the SCF IZ the next day.
##### **Guide:**
**[Item Record Description Policies, Templates and Examples](https://alma.wrlc.org/books/resources-metadata/page/item-record-description-policies-and-templates)**
Enumeration A: volume, band, tome number (do not type ‘v.’)
Enumeration B: number, heft (on the spine it would show as ‘no.’, ‘nos’, etc.; do not type letters)
Enumeration C: issue number
Enumeration D: supplement, index, incomplete, page # or other message
Chronology I: year
Chronology J: month or season
Chronology K: day