SCF - Rebarcode Georgetown Special Collections

This workflow changes the barcode of a Georgetown University Special Collections item housed at the Shared Collections Facility (SCF). It updates the item in both the SCF and Georgetown Alma Institution Zones.

At a glance

• Status: Active

• Environment / Tags: Live; SCF Workflow

• Applies consortium-wide?: No. It is configured for Georgetown University Special Collections items at SCF.

• Runs on: SCF Institution Zone and Georgetown University Institution Zone

• Trigger: A staff member submits the rebarcoding form

• Primary outcome: Updates the item’s barcode in both Alma Institution Zones

• Who receives results: The person using the form sees a success or error message; no email is sent

Why this exists

Georgetown Special Collections items housed at SCF have item records in both Institution Zones. When an item is rebarcoded, both records need the corresponding new barcode so staff can continue to identify the item in each zone.

What it does

• The staff member enters the item’s Original Barcode as recorded in the SCF Institution Zone, including the final X.

• The workflow looks up the SCF item and displays its title, item description, and current barcode for review.

• The staff member enters the New Barcode for SCF, again including the final X.

• The workflow updates the barcode on the SCF item record.

• It removes the final X from the original and new barcodes to obtain the corresponding Georgetown barcodes.

• It routes the next steps to the Georgetown University Institution Zone, looks up the item by its original Georgetown barcode, and updates that item with the new Georgetown barcode.

• The form displays the resulting barcodes in both Institution Zones. If an Alma lookup or update returns an error, the form displays the error instead.

Where it runs

• Alma IZ(s): SCF and Georgetown University (01WRLC_GUNIV)

• Systems touched: Alma item records through Alma APIs; the LibOW form and execution log

• Reports / queries used: None

How it works

Logic overview: The workflow updates SCF first, then Georgetown. The SCF barcode includes a final X; the Georgetown barcode is derived by removing that final X. The workflow uses the original barcode without X to find the Georgetown item.

If results exist: When the item lookups and both updates succeed, the form confirms the new SCF and Georgetown barcodes. If the Georgetown lookup or update returns an error after the SCF update succeeds, the form displays the Georgetown error and states that the SCF item was already updated.

If no results exist: There is no separate “no results” branch. The item lookup nodes have error paths that display Alma’s error message if a lookup returns an error. The export does not establish what the form displays if a lookup returns an empty response without an error.

Artifacts produced: No files or reports. The form displays a success or error message.